November 3, 2014

REQUEST FOR PROPOSALS (RFP)

By Edward Waters College

Provider of Medical Services at Schell-Sweet Community Resource Center at Edward Waters College

RFP Submission Deadline: December 3, 2014 by 4:00pm

Proposal Contact: Bryan Hensley

5920 Arlington Expressway

Jacksonville, FL 32211

904-485-9563

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

RFP Process Objectives

Identify the best qualified medical professional to provide clinical health care services to low and moderate income patients at the health clinic at the Schell-Sweet Community Resource Center at Edward Waters College

Project Overview

It is the vision of Edward Waters College and its community partners to improve health outcomes in the community surrounding the college, particularly in zip code 32209. In order to positively affect those outcomes, a health clinic is being re-established at the Schell-Sweet Community Resource Center which will provide clinical health services to low or moderate income patients in accordance with Federal Community Development Block Grant guidelines, including students, faculty and staff at Edward Waters College. Edward Waters College is requesting proposals from qualified, board-certified physicians to establish a primary care medical practice at that the health clinic at Schell-Sweet.

Schedule

RFP Release

November 3, 2014

Deadline for Questions

November 14, 2014

RFP Submission Deadline

December 3, 2014

Evaluation Period

Ending no later than December 10, 2014

Award Date

No later than one week after end of Evaluation Period

Letter of intent to selected provider

No later than one week after Award Date

 

Scope of Work

  • The healthcare provider that is selected will:
    • Provide clinical health services to low or moderate income patients, including students, faculty and staff at Edward Waters College. This will include diagnostic screening, treatment of injury and illnesses, and preventive education regarding pregnancy, drug and alcohol abuse, sexually transmitted diseases, and other medical problems. It also would include preventive health services and behavioral health counseling and must focus on the total well-being of patients and their families
    • Deliver the medical services described above in a culturally centered and sensitive manner to the clinic’s patient population
    • Provide equipment and supplies necessary for operating a medical practice at the clinic
    • Work with community leaders, professionals and health advocates in a service model that will set health outcome goals for the community and collaborate to meet those goals. Community leaders will work through Edward Waters College and the Schell-Sweet Community Resource Center Oversight Board to offer consultation, feedback, and evaluation relative to medical and behavior health services provided
    • Provide quarterly reports to the Director of the Schell-Sweet Community Resource Center at Edward Waters College, and to the Health Clinic Subcommittee of the Schell Sweet Community Resource Center Oversight Board on:
      • units of patients served (in accordance with applicable laws and regulations, including but not limited to HIPAA)
      • health outcomes of patients served (in accordance with applicable laws and regulations)
      • actions to be taken, in conjunction with the community and the Schell-Sweet Oversight Board, to improve services and improve outcomes.
  • Pay the sum of $32,000 per year for use of the clinic space to Edward Waters College to be used for program development and enhancement at the Schell Sweet Community Resource Center. This amount is based on the City Real Estate Division’s estimated market rate for the clinic space (4,000 square feet) and may be adjusted in subsequent years to reflect changes in the market rate

Qualifications of Respondents

  • The healthcare provider that is selected must meet the following qualifications
    • Board certified and licensed physician in a primary care specialty
    • Experience leading and managing a primary care practice
    • Expertise in Medicaid and how it is administered and billed
    • Extensive experience providing clinical services to low income patients
    • Ability and desire to provide clinical services outside of traditional office hours
    • Must have a minimum participation with two health plans for each of the healthcare coverage options: Medicaid, Medicare and the Affordable Care Act Insurance Marketplace

Proposal Content

  • Each Proposal must show evidence of respondent qualifications, including:
    • Board certification and license requirements for physicians within the respondent’s practice
    • Proposed hours of operation including after-hours availability
    • Clinical staffing model and office support
    • EMR capabilities
    • X-ray capabilities
    • Standard list of clinic supplies
    • Liability insurance coverage and malpractice insurance coverage
    • Itemized cost structure
    • Experience managing a medical practice and the financial responsibilities that accompany it
    • Financial statements that demonstrate the respondent’s fiscal strength and the ability financially to manage the practice at the Schell-Sweet health clinic
    • Experience and expertise with Medicaid and how it is administered and billed
    • Experience working with low income patients (with specific examples)
    • Experience serving patients covered under Medicare and serving patients who are uninsured and/or underinsured
    • Each Proposal must include a plan for how the respondent will serve uninsured and underinsured patients
    • Each Proposal must describe the respondent’s mission, vision and values
      • Each Proposal must include personal and professional references for the respondent
      • Respondents are strongly encouraged to include evidence of any partnerships with other professional volunteers or organizations to provide pro bono services such as Volunteer in Medicine, We Care, Shands Clinic Card, etc
      • Respondents are strongly encouraged to include any plans for offering additional savings, services or incentives to the community or Edward Waters College. This could include waivers of EWC student insurance co-pays, additional dollars to fund programs at the Schell-Sweet Center, transportation for patients, etc.

 

Submission of Proposal

  • Submission deadline is 4:00pm, December 3, 2014
  • Proposals shall be submitted electronically only
    • Proposals shall be submitted to: Bryan Hensley at bThis email address is being protected from spambots. You need JavaScript enabled to view it.
    • All additional communication should be directed to Bryan Hensley at  This email address is being protected from spambots. You need JavaScript enabled to view it. or 904-485-956




QUESTIONS AND ANSWERS REGARDING THE REQUEST FOR PROPOSALS

1.      Is Edward Waters College trying to combine the clinic for the community
with the clinic that currently exists for students, faculty and staff?


Answer: At the moment, there is no other clinic for students, faculty
and staff.


2.      How was the Request for Proposals distributed and to whom was it
distributed? Who is likely to respond?


Answer: The Health Clinic RFP has been posted on the Edward Waters
College web site and the Duval County Medical Society included the web
link to the RFP, and a brief description of the project, in its
newsletter that was sent to the medical community.


3.      What percentage of the community and students, faculty and staff have
insurance coverage?


Answer: The Florida Department of Health Duval County reports that
19.8% of the population is uninsured in zip code 32209 (the community in
which this clinic is located). The Health Department’s source of this
data is the U.S. Census Bureau. Edward Waters College reports that an
estimated 50% of its faculty and staff are uninsured. The number of
staff and faculty at EWC is 210. 0% of EWC students are uninsured.